Minutes of the 1-04-2010 Board Meeting

Medford Food Co-op
Minutes of Board Meeting January 4, 2010
225 W. Main St.
Medford

Call to order: 6:16 P/M.
Present: Directors: Jim Sims, John Miele, Steven Kraft, Augustine Colebrook, and Donna Kessler. Absent: Tommy Larson, John Statler Also present was Board nominee, Claire Haflich.
The minutes of the December 21, 2009 meeting were read and approved.

Old Business:
The Board discussed getting updated addresses of owners from John S. to be entered and forwarded to Augustine C. with P.O. Box addresses of owners for mailing the loan solicitation letter. Jim S. will draft a letter for bulk mail inclusion.
The Board discussed preparations for the night of the Annual Meeting including checking in the owners at the door, providing refreshments, and an agenda for the meeting.
Jim S. will contact John S. regarding E & O insurance letter
The Board approved appointing John S. to be Communications Officer for 2010 if he will agree.
Jim S. will make a follow-up announcement of the Annual Meeting to the owners.
Augustine C. agreed to contact Ashland Food Co-op for a food donation for the Annual Meeting. She will also contact Wild River Brewing and Thompson Creek Organic Cider. Board members agreed to bring desserts. Jim S. agreed to bring napkins.

New Business:
Donna K. agreed to revise the business plan based on a $1m Sources and Uses estimate.
Two Rotary meeting presentation of the power point presentation will be made this month by Jim S.

Adjourned: 804 P.M.

Jim Sims
President