Minutes of the 3-13-2010 Board Meeting

Medford Food Co-op
Meeting of the Board of Directors
225 W. Main St., Medford
Mar 13, 2010

Call to Order: 3:40 p.m.

Present: Donna Kessler, John Miele, Mark Prescott, Tommy Larson and Jim Sims
Absent: Augustine Colebrook

Minutes of the meeting of March 01, 2010 were read and approved.

Old Business:
Presence at the Medford Growers Market was again discussed for this season. It was decided that Jim Sims would contact Christine Haynie regarding her interest and intentions. The possibility of attending once per month was discussed, largely for the purpose of maintaining a visual presence in the community. We are not expecting that our presence will result in significant memberships and/or fundraising success at this time.

John Miele introduced participation in the Spring Garden Fair at the Jackson County EXPO. This event should draw a large crowd and thus be a good opportunity for us to gain more support. Further discussion was delayed until the next board meeting when Augustine will be present with more details.

John Miele’s contact with Stan Schlosser regarding the potential acquisition of equipment from the FoodLand site was reviewed. He was not able to schedule a viewing of equipment because owner was not willing to let us in at this time. Apparently, the equipment would only be available if we took it all, or if we moved into the site as a lessee. Jim Sims agreed to contact Gary Chamberlain to clarify this point. John Miele agreed to further investigate the costs associated with removing all the equipment at the site.

Tommy Larson contacted both John Statler and Will Taft regarding the information needed for fundraising. He supplied the requests in writing to both John and Will, and was assured that the information would be sent to Augustine Colebrook shortly.

Jim Sims has not contacted Bear Creek Corporation in regards to donations/sponsorships as of this time. The local telemarketing firm that is a potential host for our phonathon has also not been contacted yet. These items were tabled until next meeting.

New Business:
Mark Prescott reviewed the MFC tax situation. The Federal Tax Return submitted in 2006 contained errors that need to be amended. Also, accounting information from 2007-2009 needs to be organized and forwarded to him, in order to submit tax returns for these years. Donna Kessler agreed to organize this information for Mark’s review and subsequent submission to a local CPA. Mark Prescott has agreed to locate and organize all of the Medford Market and MFC minutes, which are needed for tax purposes.

The need for Director and Officer Liability Insurance was discussed. A motion was initiated to obtain direct quote information regarding this insurance. It was determined that this insurance was needed as soon as possible.

Results from a meeting on Mar 12 with potential store manager, Ian Stoy, were discussed. Ian is providing us with valuable input needed for initial store organization and associated costs. He will continue to do so, and we are expecting more information on layout and equipment soon.

Adjourned for Executive Session at 5:00 p.m.

Thomas Larson
Secretary