Minutes of the 3-16-2009 Board Meeting

Medford Co-op General Board Meeting
Minutes, March 16th, 2009  6PM
225 W. Main St.

1.  Present:  Jim Sims, Louise Dix, Will Taft, Steven Kraft, Tommy Larson, John Miele, Erika Robinson.  Absent: John Statler

2.  Approval of minutes from February 2nd,   2009

3.  Officer Installations:

President   :  Jim Sims. Tommy Larson  moved ;  Steven Kraft  seconded ; Unanimously  approved.

Vice   President :  Louise Dix;  Steven Kraft  moved ,  John  Miele seconded;   Unanimously approved.

Secretary/ Treasurer:  Erika Robinson; Jim   Sims  moved ,  Louise Dix seconded;   Unanimously approved.

4.  John Miele moved to create a Financial Officer’s position. Purpose of position would be to assist secretary.  Seconded   by   Louise  Dix  ;  Unanimously  approved.

5. Steven  Kraft  moved to appoint  John  Statler,  John Miele,  Louise Dix,  Erika Robinson  to one year  terms,  and Tommy  Larson,  Jim Sims,  Steven Kraft   to  two  year  terms  of  service.   Louise  Dix   seconded;   Unanimously approved.

6.  Steven  Kraft  moved  to  reimburse  Dana  Hopkinson  the sum of  One  Hundred  Twelve  dollars and  Sixty  cents  for expenses relating  to  Pacific Survey  copying  fees.  This  check  will  replace check   #1294  previously   and  errantly  made  out  to  Pacific  Survey  Co.   John  Miele  seconded; motion  carried  Unanimously.  *John   Miele  agreed  to  deliver  check  #1295  to  Dana  Hopkinson.

7.  Jim  Sims  moved   to  place  three  people  on  the  Umpqua   Bank  checking  account.  Those  to  be  added  will  include  Jim  Sims  and  Louise  Dix;  Erika  Robinson  will  continue  on  acct.  John Miele seconded;   Motion   carried  unanimously.

8.  Jim  Sims  moved  to  arrange  to  require  two  signatories  per  check  on  the  Umpqua  Checking account.  John  Miele seconded;  Unanimously approved.

9.  Louise  Dix  moved to  create  a  schedule  for  future  Board  meetings.   For  approximately the  next  six  months , the  Board  will  meet  on  the  first  and  third  Mondays of  the  month  at Legal  Services,   225 W.  Main  St.,   6PM.   John  Miele  seconded ;  Motion passed Unanimously.

10.  John  Miele   moved    to   create  the  following  committees.   It  was  decided   that  the    committees  should be  formed  with   the  following  Board   liaisons:

Fundraising   Committee:  to   include   Jim  Sims  and  Louise  Dix.  Committee’s   functions   may include  membership  drives.  Members suggested for the committee might include Lori Hopkinson. Sue Densmore and Robin Brown are professional fundraisers who the Board might consider to spearhead a fund raising campaign.

Site  Review  Committee :  to  be  comprised  of   Steven  Kraft,  John  Miele,  Tommy  Larson.

Corporate   Committee:  no  Board  representation  yet.   Committee’s   functions to include  bylaws review,  business  plan  review,   insurance,  project manager selection.

Financial   Advisory  Committee:   to  include  Jim  Sims  and  two  to  four community  members  whose  expertise  lies  in  financing  the  building,   giving  financial  advice  to   the  Board,  review  lease  agreements,  look   over  banking  agreements.

Store Development Committee:   no Board representation yet, to include Project Manager.
Tommy  Larson  seconded  the  motion;   motion  carries  Unanimously.

11.   Discussed  contacting  Lori Hopkinson  to  assist  in developing  two  questions  that  could  be posed  to  our  membership.

12.  A  time  line  of April/ May  of  this  year  to  begin  fundraising  and  a  project  completion  date of  January  2010  was  discussed.

13.  Dana  Hopkinson’s   estimated  scope  of  work  on the  Foodland  site  was  presented  as  follows:
Bathroom:  toilet
Freezer -  cooler  repair
HVAC
Electrical
Plumbing
Renovate building
Repair  floor
Front   door
Update  cooler
Front  façade

Meeting   Adjourned  at  9:30 PM