Minutes of the 5-3-2010 Board Meeting

Medford Food Co-op
Meeting of the Board of Directors
225 W. Main St., Medford
May 3, 2010

Call to Order: 6:05 p.m.

Present: Augustine Colebrook, Donna Kessler, Tommy Larson, John Miele, and Jim Sims
Absent:  none
Guest: Brian Smith, General Manager candidate

April 12, 2010 meeting minutes were read and approved.

Old Business:
ComNet Marketing group phon-a-thon status was reviewed. The proposed script, prepared by ComNet, needs to be revised. John Miele will work on this revision and return it to ComNet. The phone-a-thon will be scheduled following completion of the script and site announcement. Projected to occur the week of 10 May.

Director and Officer Liability Insurance application status reviewed. Jim Sims is still working on the application process.

Donna Kessler informed the board that $100 was due to the Oregon Sec of State for annual Corporation Division Fee. Motion was made by Thomas Larson for payment and seconded by John Miele. Payment approved by the board.

Status of informational email to owners reviewed. Since situation is rapidly changing, and we expect to announce site information to the membership shortly, the informational email plan was cancelled, as it is already out of date.

Site review and selection discussion followed. Four sites were still under consideration—the Bear Creek Plaza suite, the existing small grocery in east Medford, the site at 945 South Riverside, and the old Cantwell’s Market off of Biddle Rd. Current positives and negatives of each site were reviewed. Decision on site selection was deliberated under Executive Session. Owner meeting tentatively scheduled for 20 May to get owner confirmation of selected site, based on board’s recommendation. Justification for board decision will be provided.

New Business:
No new business at this time, except as developed under previous section.

Executive Session 7:45pm

Adjourned at 8:55 p.m.

Thomas Larson
Secretary